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Assetlink Approvals Manager is an easy way to get graphics, videos and documents reviewed and approved by stakeholders, quickly and efficiently.
Marketing & Brand Managers are challenged to make the review process for graphics, videos and documents more efficient and less error prone. The process is typically managed via spreadsheets and emails in most organizations. As a result it is time consuming and inefficient – an approval initiator has to manage the status of every reviewer for every job in the review cycle; chase people who are late with their feedback and manually consolidate feedback from various reviewers into one document. This process also results in things falling through the cracks – a reviewer’s feedback gets lost in the email box and is not incorporated into the document or if a reviewer is late in responding, the marketing manager forgets to include the feedback.
Capabilities of the Assetlink Approvals Manager Solution include:
Electronic route of video, graphics or documents for review and approvals
You can select reviewers, specify review duration and provide individual instructions to reviewers. You could save the reviewer list, durations and instructions for future and repeated use. You also have an option of selecting a simultaneous or sequential routing of the document to the reviewers. The Approvals Manager results in cost saving from elimination of printing and courier costs as well as dramatically reducing approval and review cycle time and enforces greater accountability.
Annotations and comments on a video or graphics
Approvals Manager facilitates easy markup, annotations and comments on a pdf document or a video. The reviewer does not have to download a video to review it. The video streams on the desktop and the reviewer can stop it at any point, add comments and annotate and send that file to the approval initiator. The Approvals Manager allows for reviews to be done at your convenience without the need for meetings.
Automate follow-ups with delayed reviewers
If a reviewer does not respond back within the designated amount of time, the application automatically follows up with e-mail reminder. The approvals initiator could determine the frequency of such reminders. This automated reminder greatly improves productivity and over a period of time results in timely review of the documents.
Consolidate reviewer comments and manage multiple revisions
The application automatically collects comments from each user and consolidates them on a single document. Even for approval of videos, the approval initiator can see all the comments and annotations made by the reviewer, right on the video itself. Each comment is tagged with the name of the reviewer. The application manages multiple revisions of the approval document resulting from multiple approval cycles for the same document. This feature ensures complete reviewer accountability and conformance to a number of regulatory requirements.
